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How to make a job card and a service bill

For workshops and repair shops: the job card records what came in and what is wrong; the same record becomes the service bill when the work is done.

Step by step

1. Your shop once. Name, address, phone, GSTIN, UPI ID.
2. Book the item in. Customer and phone; type, make, model, registration/serial/IMEI, odometer, accessories, condition; the complaint.
3. Estimate and date. Estimate, promised date, technician; print two copies and get the customer's signature.
4. Track the job. In progress, waiting for parts, ready; Open jobs lists undelivered jobs, oldest promise first.
5. Parts and labour. Each part at its GST rate, labour as repair service (SAC 9987); a warning shows when the bill passes the estimate by more than 10%.
6. Bill and deliver. Set Delivered: it prints as a service bill; mark paid or leave a balance; one-tap WhatsApp message.

Worked example

Bike service: estimate ₹1,500. Parts: brake shoe ₹350 + 18%, engine oil ₹420 + 18%; labour ₹600 + 18%. Total ₹1,370 + ₹246.60 = ₹1,616.60: 7.8% over the estimate, so no warning.

Common mistakes and how to fix them

• Labour at the parts' GST rate. Labour is a service line (SAC 9987, usually 18%).

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